Woven labels

Category overview

We offer a wide range of branded merch in this category:

• main label
• care label
• size label
• fold label
• bag label
• backpack label

Polska i kontekst unijny

Polska and EU context. The standard VAT rate of 23% applies to merch products and gadgets in Polska — 8% applies to selected services, 5% to agricultural products and food. From 2026 the mandatory KSeF (Krajowy System e-Faktur) applies to all B2B transactions — full integration with client financial systems (SAP, Comarch ERP, Enova, iFirma). Polish remains the default language on invoices and labels, with English standard in international documents. UODO (Polish Data Protection Authority) requires RODO compliance when collecting employee data for merch programs (names, numbers, size preferences). GOTS, GRS, FSC, OEKO-TEX Standard 100 certificates are honoured across the EU — for products in food contact Regulation (EC) No 1935/2004 also applies. main label, care label, size label categories fall under these regulations and we work in full compliance.

Wycena i ramy

Pricing and financial framework. We quote in EUR or PLN with 23% VAT (standard rate). For enterprise clients we offer framework agreements with volume discount tiers — from 5% at EUR 5,000 annually to 15% at EUR 50,000 annually. Payment by proforma invoice 50% deposit + 50% before dispatch for new clients; for recurring B2B clients payment terms 14-30 days. We accept SEPA bank transfers (EUR and PLN), payment cards via Stripe and Przelewy24, deferred payments for the public sector (Płatnik). Invoices are issued in KSeF from 2026 as mandatory. For main label, care label, size label categories the standard price tiers apply — 10-50 EUR net per piece for basic products, 50-200 EUR net for premium gifts.

Czas realizacji

Lead time. Standard cycle for main label, care label, size label — 5-8 working days (digital proofing + production + control + delivery). For projects with extensive personalisation (Pantone embroidery, debossing, name-personalised digital print) — 10-15 working days. For Asia imports (production + sea freight + customs clearance at Gdańsk or Gdynia) — 8-12 weeks. During the autumn season (September-November) and pre-Christmas period (November-December) timelines extend by 1-2 weeks. For recurring B2B clients we maintain a 10% warehouse buffer — we recommend quarterly planning ahead.

Planowanie sezonowe

Seasonal planning. Polska has strong B2B merch seasons — January-February (new year welcome, annual plans), April-May (Easter, Mother’s Day), June (end of school year, summer collection launches), September (back-to-school, trade shows), October-November (conferences, Q4 launches), December (Christmas, Black Friday). Onboarding programs for new employees are most often launched in January and September. For main label, care label, size label categories the customer campaign calendar should be synchronised 6-8 weeks ahead to avoid production and delivery delays.

Wysyłka i logistyka

Shipping and logistics. Central warehouse in Warszawa (Wilanów district). Shipping via InPost Paczkomaty (up to 8 kg and 38×38×64 cm — cheapest option), DPD Polska (tracking + delivery up to 31.5 kg), DHL Polska (domestic and international express up to 70 kg), FedEx (international Express 1-3 days), Poczta Polska (letter and economy parcels). Delivery time in Polska 24-48h, in EU 3-5 days, outside EU 5-10 days. We deliver multi-address (e.g. to company branches in multiple cities) with individual packaging per address. For main label, care label, size label the standard packaging is cardboard boxes with paper filling for transport protection.

What it is

The main label technique is one of 13 decoration methods offered by Corp-Merch in Polska — each method has its optimal material, batch and quality range. main label provides durable and aesthetic B2B merch decoration — withstands industrial washing, abrasion and UV exposure without colour or shape loss.

For B2B clients in Polska we offer main label in variants matched to the brief — Pantone colours, ICC FOGRA39 profiles, AQL 1.0-2.5 control. main label requires digital proofing (PDF/X-1a) and a physical pre-production sample before launching the full run.

Polish and European production facilities in the main label technology offer different quality tiers — economy, mid and premium. Each project in main label technology passes AQL inspection — random 5-10% sample of the batch checked visually and dimensionally before packing.

main label is the most frequently ordered product in the main label category — popular in onboarding, event and loyalty programs in Polska. care label in the branded version is a standard element of welcome packs for new employees and enterprise clients in Warszawa.

size label with the client logo works well in seasonal campaigns and ambassador programs — 5-8 week lead time. fold label is available in Pantone-accurate variants, with certificates and premium gift or eco packaging.

bag label accompanies Corp-Merch clients from the first brief to delivery, with a dedicated project owner. Selection of backpack label in the main label category is based on client brief specifications, warehouse availability and campaign calendar.

When to order

Standard lead time for main label is 3-5 working days for proofing + 5-8 days for serial production with AQL control. Seasonal windows should be reserved early — Black Friday and Christmas require 6-8 weeks total.

For main label with multi-colour design (Pantone 4-6 colours) the cycle is 8-12 weeks. Express 24-72 hour turnaround is available for main label from the local Warszawa studio.

The July-August holiday period extends production by 1-2 weeks at partners. For main label with name personalisation production requires the names file — deliver 2 weeks before production date.

main label — summer collection available from March to August, 8 weeks ahead of first delivery. care label — autumn collection launched in August-September, delivery October-November.

size label — limited holiday edition, brief in October, delivery first half of December. fold label — warehouse rotation quarterly; minimum reasonable execution time 4-6 weeks for main label.

bag label — spring collection launched in January-February with delivery in March-April. Calendar of backpack label is synchronised with the customer campaign calendar — brief 6-8 weeks before the premiere date.

Specification

Technical specification of main label — Pantone Coated/Uncoated for brand colours, ICC profiles for CMYK, min. 300 dpi for bitmaps. Screens and forms — screen-printing (120-180 mesh for textiles, 200-300 mesh for paper), DTG (Epson 1440 dpi), DTF (75 μm PET films).

Embroidery threads — Madeira Polyneon 40 (polyester, 401 colours), Coats Sylko (metallised gold/silver). Inks — Pantone Aqua screen-printing (water-based, eco-class), Plastisol (durable, intense colour), special (metallic, fluorescent).

Tests and certificates — OEKO-TEX Standard 100 for inks and textiles, GOTS for organic cotton, REACH, EN 71. Quality control — AQL 1.0-2.5, 100% visual inspection for premium details, 5-10% sampling for economy series.

Specification of main label — Pantone Coated/Uncoated for brand colours, min. 300 dpi for bitmaps, AI/EPS/SVG files for logo. Materials of care label — OEKO-TEX Standard 100 certificates, optionally GOTS for organic cotton or GRS for recycled polyester.

Decoration of size label — Pantone Aqua screen-printing (water-based inks), DTF, computer embroidery with Madeira Polyneon — AQL 1.0-2.5 control. Packaging of fold label — cardboard boxes with paper or EPS filling; multi-language labels PL/EN/DE.

Dimensional tolerances of bag label — ±2 mm for textiles, ±0.5 mm for gadgets, ±1 mm for premium packaging. Colour standards of backpack label — Pantone Coated for glossy paper print, Pantone Uncoated for matte paper; ICC FOGRA39 profiles.

Common mistakes

Wrong file resolution — 72 dpi bitmaps look sharp on monitor but pixelate in production; minimum 300 dpi at 1:1. Wrong Pantone colours — Pantone Coated for glossy paper, Pantone Uncoated for matte paper.

Missing bleeds — files without 3-5 mm bleeds cause white edges in production. Too small elements — text below 6 pt is unreadable in screen-printing, lines thinner than 0.3 mm disappear in DTF.

Wrong colour encoding in PDF — RGB instead of CMYK causes colour shifts; conversion requires ICC FOGRA39 profile. Missing 3D mockup before production — client approves the visualisation but the final effect on the product differs.

For main label a frequent mistake is underestimating quantities — for seasonal campaigns order +10-15% buffer. For care label a trap is choosing the wrong decoration technique — we always proof.

For size label a mistake is missing size specification in the brief — recommend 30% S / 35% M / 25% L / 10% XL split. For fold label an issue is overlooking certificates required by the end client.

For bag label a risk is missing Plan B for delivery — keep an alternative address. For backpack label the problem is brief submitted too late — minimum reasonable time is 4-6 weeks.

Execution process

Step 1 — technical brief: client provides the logo in vector (AI/EPS/SVG), material specification, quantities and decoration area. Step 2 — physical sample (pre-production sample): design studio prepares the production file, we produce 1-2 sample pieces in 3-5 working days.

Step 3 — serial production: after sample approval we launch full production (5-15 working days depending on technology and quantity). Step 4 — quality control: AQL 1.0-2.5 inspection (5-10% random sample), visual check, specification measurements.

Step 5 — packaging: product packed per brief guidelines (individual protective packaging for electronics, multi-pack for textiles). Step 6 — delivery and integration: integration with the client’s existing warehouse or direct delivery to regional branches.

Brief stage — client indicates main label as priority item in main label; account manager prepares specification in 1-2 working days. Quote stage — for care label the quote includes unit price, decoration technique, packaging and logistics.

Proofing stage — for size label the design studio prepares visualisation + physical sample before launching the run. Production stage — fold label launched in serial production 5-15 working days after sample approval.

Quality control stage — for bag label AQL 1.0-2.5 inspection, durability tests (washing, abrasion), packaging per brief. Delivery stage — backpack label shipped from the Warszawa warehouse via InPost/DPD/DHL/FedEx with tracking number; delivery 24-48h in Polska.

Compliance and certificates

Inks used in main label screen-printing — Pantone Aqua water-based (eco-class, OEKO-TEX), Plastisol (durable, intense colour). REACH compliance (EU Regulation 1907/2006) — no SVHC above 0.1% w/w.

RoHS compliance for electronics — limits on lead, mercury, cadmium, hexavalent chromium, PBB, PBDE. OEKO-TEX Standard 100 for decorated textiles — class I or II depending on use.

GOTS (Global Organic Textile Standard) for organic cotton — full traceability from field to finished product. GRS (Global Recycled Standard) for recycled polyester — minimum 20% recycled content, full supply chain traceability.

main label meets OEKO-TEX Standard 100 class II (articles in direct skin contact) — certificate on client request. care label complies with REACH — no SVHC above 0.1% w/w.

Personalisation of size label uses inks and materials compliant with RoHS and LFGB for food-contact products. 23% VAT invoices for fold label — from 2026 KSeF mandatory; full ERP integration.

bag label carries GOTS certificate for organic cotton or GRS for recycled polyester. GDPR/RODO for backpack label — employee data stored in EU infrastructure with data processing agreement on request.

Lifecycle

Short-term (1-3 months) — event campaigns, product launches, onboarding programs with dedicated decoration personalisation. Medium-term (3-12 months) — merch programs with quarterly catalogue rotation, ambassador programs with name personalisation.

Long-term (1-3 years) — framework agreements with fixed setups, screen-printing screen storage. Continuous improvement — Pantone colour calibration quarterly, replacement of worn screens.

Screen lifecycle management — screen-printing screens have a lifespan of 50,000-100,000 impressions. Sustainable lifecycle — transition from Plastisol to water-based inks, recycling of screens and PET films.

Short-term main label is used in event campaigns and product launches — 5-8 week lead time. Medium-term care label powers onboarding and ambassador programs — quarterly rotation, 10% warehouse buffering.

Long-term size label is part of loyalty programs — framework agreement with 5-15% volume discounts. fold label in sustainable lifecycle — recycled materials (GRS, GOTS, FSC) and return program for used products.

bag label — continuous improvement: catalogue updated quarterly, new eco collections every 6 months. backpack label — after-sales support: claims processed in 3 working days, re-prints in 7-14 working days, returns of defective batches at our cost.

Frequently asked questions