HR platform integrations — Workday, BambooHR welcome-kit triggers in Poland
Auto-trigger welcome kits, anniversary gifts and offboarding boxes from Workday, BambooHR, Personio and HiBob. New hire details flow, kit ships, you ship.
Workday — Studio integration
Workday Studio integration delivers new-hire events via SOAP or REST as soon as the offer is accepted. Pre-shipped welcome kits leave the Warszawa hub within 24 hours of trigger and arrive on day-one. Field mapping (legal name, home address, T-shirt size, dietary preferences) configured during implementation. Audit log retained 7 years per Workday best practice.
BambooHR — webhook + REST
BambooHR onboarding webhook fires on new-hire creation. We listen, validate required fields (size, address, allergies), and issue PO automatically to the Warszawa hub. Status (in-production, shipped, delivered) flows back via REST API to the new-hire's BambooHR onboarding checklist.
Personio, HiBob, Sage People, SuccessFactors
Personio (REST + webhooks), HiBob (REST), Sage People (Salesforce-based REST), SAP SuccessFactors (OData + IFlow) — all integrate via the same pattern: new-hire event → automatic kit dispatch from Warszawa hub → status callback. Implementation 2–4 weeks per platform.
Poland — welcome-kit logistics
VAT 23% via KSeF (Krajowy System e-Faktur). Welcome kits dispatched from Warszawa hub via BRT/SDA for home-delivery in Poland, with carrier handling for remote employees. Single PO covers a year of new-hires; we invoice monthly on actuals. GDPR-compliant data handling — personal data purged 90 days post-delivery.
FAQ
Sandbox testing?
Yes — Workday and BambooHR sandbox tenants connected to our staging, 50 test triggers free.
Inventory commitment for welcome kits?
Hold 30–60 days rolling inventory at Warszawa hub based on your hiring forecast. Re-forecast quarterly.
Anniversary gifts?
Yes — trigger from same HR platform on hire-date anniversary. Tier by years of service (1y, 3y, 5y, 10y).
Offboarding kits?
Optional — branded farewell box on termination event. Sometimes legally sensitive, confirm policy with HR.
Multi-language for international hires?
Yes — kit content (notebook, sticker pack) auto-selects based on hire-country in HR platform.