How to coordinate international shipping
Practical playbook in Poland: Incoterms 2020 selection, HS-code library, multi-language declarations and tracked-carrier playbook.
Overview
This how-to covers the operational baseline in Poland: who signs off, what evidence to collect, what timeline to hold and what compliance to attach. Built from 90+ live programs fulfilled from Warsaw.
Process
Process in five steps: (1) write a one-page scope, (2) request three structured supplier responses, (3) score on a fixed matrix, (4) order a paid pre-production sample (PPS), (5) sign the strike-off and book bulk only after PPS approval.
Pricing — Poland
PLN pricing excluding VAT. Standard lead 5–8 working days, rush production +35% delivers in 3–5 days. Production hub serves the whole country. VAT 23%, e-invoices via KSeF. Warsaw hub.
FAQ
What is the minimum order?
No fixed minimum — for screen and embroidery economies start at 50+ units; DTF and UV print from 1 unit.
How long is production?
Standard 5–8 working days, rush +35% delivers in 3–5 days.
What payment terms?
Net-30 from order 4, net-60 for enterprise with credit insurance; 50/50 for new clients.
Do you sign NDA?
Yes — mutual NDA is standard for product launches, M&A and confidential campaigns.
Can you ship abroad?
Yes — we ship within the EU and to the UK, US, GCC and CIS via tracked carriers.