Compliance — corporate merch in Poland
REACH SVHC declarations, CE marking for electronics, RoHS, EN 71 toy-safety, OEKO-TEX textiles, KRS register, NIP / REGON, BDO waste register, KSeF mandatory B2B e-invoicing and ROP packaging fees — every dossier procurement teams in Poland expect.
Compliance — short answer
We supply declarations of conformity (REACH, RoHS, CE), test reports (EN 71-3, OEKO-TEX), and EPR records (ROP / packaging fees, ElektroEko / WEEE) on every B2B order in Poland. NIP, KRS, REGON, BDO registry number, KSeF e-invoice ID and JPK_V7 SAF-T export each month. Audit binders ready in 5 working days from Warszawa HQ.
Detailed FAQ — compliance
REACH SVHC declarations?
Yes — every order ships with a SVHC declaration listing substances above 0.1% w/w, signed against the latest ECHA candidate list.
CE marking on electronics?
Yes — CE, DoC, EMC and LVD assessments on every electronic gadget. RoHS 3 included. Importer of record declared on the label.
EN 71 on stress-balls and fidget toys?
Yes — EN 71-1 mechanical, EN 71-2 flammability, EN 71-3 migration of elements. Reports from accredited labs (SGS, TÜV, Intertek, Polish Łukasiewicz network).
OEKO-TEX or GOTS on textiles?
Standard blanks OEKO-TEX Standard 100. GOTS organic-cotton at +5–10% and 4-week lead time. Certificates per batch.
BDO waste register?
Yes — we are entered in the BDO (Baza Danych o Odpadach) with our REGON. The BDO number appears on every transport note and waste-stream form. Required for B2B packaging and WEEE buyers in Poland.
ROP (extended producer responsibility) for packaging?
From 2025 reforms onwards, packaging EPR fees apply per material category (paper, plastic, glass, metal, wood). We declare these per shipment in the VAT invoice with cost-share details and pay annually via the relevant organisation odzysku.
KSeF (Krajowy System e-Faktur)?
Yes — KSeF B2B e-invoicing is mandatory since the 2026 phase-in. We issue every B2B invoice through KSeF, the KSeF ID appears on PDF copies, and the buyer can pull it from the Ministry of Finance gateway with their NIP.
Audit binder for procurement?
Yes — DoCs, REACH, RoHS, EN 71, OEKO-TEX, BDO, ROP, KSeF process map, ISO 9001 / 14001, modern-slavery and code-of-conduct in one PDF binder. Delivered within 5 working days of PO.
Poland-specific compliance notes
Polish compliance pivots on KSeF mandatory B2B e-invoicing through the Ministry of Finance, VAT 23% standard rate with reverse-charge on intra-EU B2B, NIP + KRS + REGON identifiers, BDO waste register and ROP packaging EPR fees. Monthly JPK_V7 SAF-T submission. Our Warszawa HQ ships every order with the Poland compliance dossier already populated.